[dpdk-moving] Minutes from "Moving DPDK to Linux Foundation" call, November 29th

[O'Driscoll, Tim]

> -----Original Message-----
> From: Thomas Monjalon [mailto:thomas.monjalon at 6wind.com]
> Sent: Wednesday, November 30, 2016 5:10 PM
> To: moving at dpdk.org
> Cc: O'Driscoll, Tim <tim.odriscoll at intel.com>
> Subject: Re: [dpdk-moving] Minutes from "Moving DPDK to Linux
> Foundation" call, November 29th
> 
> 2016-11-30 16:01, O'Driscoll, Tim:
> > - For voting, agreed that the quorum for a meeting for either board is
> 50% of the members. Majority required to pass a vote is 50% of the total
> board except for: a) changes to the charter require 2/3 of the GB; b)
> licensing exceptions require 2/3 of the GB.
> 
> The current quorum for the TB is 6/7. 50% is a big change.

I'm not sure where 6/7 was agreed,  but I'd be against that for a few reasons:
- Requiring a 6/7 majority makes it very difficult to pass a vote because almost everybody has to be available, in attendance and in agreement.
- It means that companies that have two representatives on the board (currently Intel and 6WIND) effectively have a veto.
- A minor point, but whatever level we decide on should be expressed as a percentage so that it's applicable if/when the board size changes.

> 
> > - I've updated the charter (section 3 - Project Governance) to reflect
> these changes.
> 
> I wonder what part of the TB process must be in this charter.
> I think we agreed that the TB process must be documented elsewhere?

All the other LF project charters that I've looked at include the composition/responsibilities/process of their Tech Board/TSC. If this body is responsible for technical oversight of the project, then I think it needs to be agreed and documented in the charter.

My proposal is that we include the Tech Board in the charter doc, but leave the lower-level details of the day-to-day governance (maintainers, how they're added/removed etc.) to the Contributor's Guidelines. We can discuss and agree how much needs to be in the charter at the next meeting.